How to Plan a Destination Family Reunion | Meadow Creek Mountain Ranch
tips for hosting a family reunion

3 Tips for Planning the Perfect Destination Family Reunion

April 17, 2019

Hosting a family reunion can be an exhilarating experience. By exhilarating, we mean you might want to start pulling your hair out five minutes in. 

You see, between the dietary restrictions of your great aunt, Grandma’s accessibility considerations, and your city-dwelling cousin’s insistence on sparkling clean bathroom facilities and comfy beds, it can be hard to find a destination that works for everyone. While the experience is more than worth it, planning a destination family reunion on your own is indeed a challenge. But it doesn’t have to drive you crazy.

Today, we’re breaking down our top 3 tips for planning and hosting a destination family reunion.

1. Choose the right destination

Thank you, Captain Obvious. We know, this one sounds like a no-brainer. But there are a number of things to consider when choosing a destination for a destination family reunion. Beyond the not-so-simple issue of logistics – whether your family members can easily travel to the destination – you’ll want to consider things like the activities the destination offers. The more easily accessible day trips and attractions you have available, the more likely it will be that everyone will find something they love.

2. Pick your accommodations wisely

We agree with that persnickety cousin of yours. Clean bathrooms and comfy beds really are a must. But beyond that, we recommend you choose a host destination that allow you ample opportunities and facilities to gather as a family. That’s what the trip is all about, after all. That could mean plenty of common areas that your whole family can commandeer. Maybe its a lounge area for an evening game night gathering or a glass of wine, a great bonfire or picnic area, a sparkling pool, or anything in between. Be sure to ask about the facility’s policies on gathering as a group.

3. When planning meals, go for variety (and share the responsibility)

Choosing a destination that offers plenty of variety come mealtime is important, but so is picking a place that gives you the flexibility to prepare your own meals and store your own food. We’re talking about having access to both a full kitchen and nearby restaurants. Having a kitchen gives you the chance to not only save money on eating out, but it also means that you’ll be able to enjoy all those family traditions that you grew up with.

Pro tip: dedicate a night to each family group traveling with you! Let your Philly relatives choose dinner one night (cheese steaks, yum!) and ask your New Mexico relatives to plan something for the following night. That way, everyone gets a chance to showcase and enjoy their family favorites, and the responsibility isn’t entirely on you as the primary organizer

There is a lot that goes into planning and executing a smooth family reunion. The folks over at Travel Mamas have what we consider to be the quintessential guide to planning a family reunion. We suggest you check it out for even more great tips.

Consider MCMR in the Appalachian Mountains!

If you’re considering the Appalachian Mountains for your next family get-together, get in touch with us here at MCMR. We’ve hosted countless destination events, from weddings to family reunions and corporate retreats. We’d be happy to walk you through the process and give you more pro tips. From our 6 bedroom lodge featuring private bathrooms, a large gathering space, and full kitchen, to our RV and tent campsites and cabins, as well as our on-site cafe, our facilities were made for large group travel.

And yes, our bathrooms and beds will knock the socks off your clean-freak city cousin!


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